Bill all customers on a timely basis, filing copies as per documented procedures

Ensure any stock alerts regarding low stock levels are notified to stock management immediately

Process all online orders received

Record customer payments and prepare daily banking

Issue customer statements on a monthly basis

Collate supplier invoices into weekly and monthly payment runs, streamlining payment processes wherever possible.

Ensure all supplier bills are appropriately authorized for payment, and process payments when authorized.

Record supplier payments and office expenses in ERP accounting software, coding to appropriate accounts.

Report to partners on a regular basis as regards overdue accounts.

Ensure account statements are sent to all clients with an outstanding balance at least once a month.

Chase up overdue accounts via phone, letter and email

Document all account chasing activities in a manner that can be readily accessed and viewed by other staff.

Assist in preparing annual budgets and entering these into ERP company file.

Make end-of-month journals as required

Prepare draft monthly financial statements and email to Accounts Supervisor

Provide additional reports to partners as required

Work with Accounts Supervisor to review figures and provide information as requested.

·Reconcile all bank accounts on a fortnightly basis.

Reconcile all loan accounts on at least a quarterly basis.

Liaise with internal teams to ensure Tally Company files (both current and archived) are backed up offsite at least once a week.

Bookkeeper Qualifications/Attributes